Who are we?

adVeci Advisors, a public limited company under Luxembourg law with registered office in 6 Place Winston Churchill L-1340 Luxembourg, registered with the Company Trade Register of Luxembourg under the number B 249 440.

We are an Advisory, Executive Search, HR Services and Talent Assessment business. We offer organizations a range of talent solutions including executive search, talent consulting, permanent recruitment, outplacement and interim management.

About this notice

This privacy notice tells you what to expect when we collect personal information about you.

We are committed to ensuring your privacy is protected. Should you provide us with personal information by which you can be identified, then you can be assured that we will use that information only in accordance with this privacy notice. All of our employees and third parties who have access to or are involved in the processing of personal information respect the confidentiality of such personal information. We are a data controller for the purposes of data protection legislation.

What is covered by this notice?

We collect the personal data of the following types of people to allow us to undertake our business:

• Jobseekers;
• Prospective and live client contacts;
• Participants at or of our Assessment/ Development Centres and / or of our online testing;
• Supplier contacts to support our services;
• Employees;
• Consultants, temporary workers;
• Visitors to our website.

We collect this information about you in order to carry out our core business and ancillary activities.

This privacy notice also covers :

• Security;
• Retention of your personal information;
• Your right to withdraw consent to our processing of your information;
• Your right to access information we hold about you.

Jobseekers: the information we collect and how we use it

When you apply for a job through our website, other job boards, social networks, our registration process or advertising, we will gather personal information about you from your CV and our registration form and other sources (such as LinkedIn). This is in order to enable us to find you an appropriate job.

The information we gather includes, but is not limited to:

• Your name;
• Your contact details including your personal email address and telephone number;
• Your qualifications;
• References verifying your qualifications and experience;
• Your career history;
• Links to professional profiles available in the public domain, such as LinkedIn.

We hold and use this information in order to:

• Support you in finding an appropriate job;
• Communicate with you regarding job opportunities and the progress of any applications you make;
• To provide your details to appropriate prospective employers. We will only share your information with named prospective employers with your permission;
• Provide you with help and advice to assist in your job search;
• Provide you with information about general trends in the world of work;
• Seek your feedback on our services;
• Fulfil our obligations to our clients;
• Provide you with insights and advice to assist in your development;
• Provide insights gathered on you to our clients based on our tools and methodologies.

We may also gather information about you as part of our research to support our clients’ resourcing needs. We obtain such information from sources such as LinkedIn, job board websites, online CV libraries, your business card and personal recommendations. In the event that we gather data about you, we will inform you of the fact that we hold personal data about you by sending you this privacy notice within 30 days of gathering the data.

We may share your personal information with the following:

• Trusted third parties who provide functions on our behalf, such as reference, qualification and criminal record checking services, psychometric evaluations, skills testing and payroll services. These third parties are required to comply with our stringent undertakings relating to security and confidentiality;
• Trusted third parties who provide us with research and emailing services. These third parties are required to comply with our stringent undertakings relating to security and confidentiality;
• Clients for the purpose of introducing candidates to them;
• Clients, business partners, suppliers and sub-contractors for the performance and compliance obligations of any contract we enter into with them or you;
• Subcontractors;
• Compliance partners and other sub-contractors for the purpose of assessing your suitability for a role where this is a condition of us entering into a contract with you;
• Regulatory or law enforcement agencies, when required by law to do so.

We do not share your personal information with third parties who wish to use it for marketing purposes.

We do undertake automated decision making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision making process.

Employers: the information we collect and how we use it

When you ask us to work with you we will record information about you, including but not limited to:

• Your name;
• Your job title;
• Your business contact information including your business email address;
• Your organisation.

We hold and use this information in order to:

• Provide the service you have asked us to provide;
• Provide you with reports on the work we are undertaking on your behalf;
• Advise you of relevant services and products;
• Provide you with information about general trends in the world of work;
• Seek your feedback on our services.

We may share your personal information with the following:

• Job applicants whom you invite to interview or make an offer to;
• Trusted third parties who provide us with research and emailing services. These third parties are required to comply with our stringent undertakings relating to security and confidentiality;
• Regulatory or law enforcement agencies, when required by law to do so.

The lawful basis for the third party processing will include:

• Their own legitimate business interests in processing your personal data, in most cases to fulfil their internal resourcing needs;
• Satisfaction of their contractual obligations to us as our data processor;
• For the purpose of a contract in place or in contemplation;
• To fulfil their legal obligations.

Legal basis for the processing of personal data

Our legal basis for the processing of personal data is our legitimate business interests, described below. We may also rely on contract, legal obligation and consent for specific uses of data.

We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.

We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations.

We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent, if legally required. Examples of when consent may be the lawful basis for processing include permission to introduce you to a client (if you are a candidate). Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

Our legitimate business interests

Our legitimate interests in collecting and retaining your personal data is as follows:

• As a recruitment business and executive search firm we introduce candidates to clients for permanent employment contracts or independent mandates;
• In order to support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements.

Security

We are committed to protecting the security of your personal information. We use a variety of measures, including but not limited to, firewalls, antivirus and SSL encryption in order to protect your personal information from:

• Unauthorised access;
• Improper use or disclosure;
• Unauthorised modification or alteration;
• Unlawful destruction or accidental loss.

Where we store and process your personal data

The data that we collect from you may be transferred to, and/or stored at, a destination outside the European Economic Area (”EEA”). It may be transferred to third parties outside of the EEA for the purpose of our recruitment services. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted [using SSL technology]. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Retention of your personal information

We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. Accordingly, we have a data retention policy and run data routines to remove data that we no longer have a legitimate business interest in maintaining.

We do the following to try to ensure our data is accurate:

• Prior to making an introduction we check that we have accurate information about you;
• We keep in touch with you so you can let us know of changes to your personal data.

Your rights

You have the following rights:

• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you to be corrected;
• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below);
• If you ask us to delete the information we hold on you we will delete all information with the exception of your email address, first name and last name. This will enable us to record that you have withdrawn consent. In addition, where required by law, we may retain certain personal information about you to fulfil our legal obligations;
• Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is some particular situation which makes you want to object to processing on this ground;
• Amend your communication preferences. You can tell us and update the type of information you would like to receive from us;
• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want to establish its accuracy or the reason for processing it;
• Request the transfer of your personal information to another party in certain formats, if practicable;
• Make a complaint to a supervisory body.

The above rights may be exercised by contacting us on privacy@adveci.com 

Your right to access information we hold about you

You have the right to access the information we hold about you. Where we are legally permitted to do so, we may refuse your request and will provide you with our reasons for doing so. You may request to access the information we hold about you by completing this form (put a hyperlink or form) 

Changes to our privacy notice

Any changes we make to our privacy notice in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy notice.

Contact us

You may contact us about any questions you have in respect of this privacy notice at privacy@adveci.com